Site Secretary

MT Højgaard is one of the Nordic region’s leading construction and civil engineering companies with customers in Denmark and selected locations abroad.

At the moment MT Højgaard is working on several high-profiled projects in Odense and Southern Jutland. We are therefore seeking a site secretary, who wants to be a part of a big international construction team.This career opportunity is ideal for persons, who not only understand the complexities of large scaled projects, but also thrive with an exciting workday.

Your primary tasks will be

  • Filing and archiving paperwork
  • Ordering stationary and monitoring supplies 
  • Arrange IT-equipment and uniforms for new employees 
  • Updating Health & Safety records 
  • Monitoring and prioritising e-mails and telephone calls
  • Provide daily support to Project Managers and Site Managers 
  • Diary management 
  • Arranging printing/binding of documents 
  • Arranging lunches/refreshments for meetings 
  • Minute taking, prepare and service meetings  
  • Document control 
  • Compiling internal and external correspondence 
  • Maintaining training matrix for site staff and booking training when necessary 
  • Maintaining an up to date e-filing system for the sites 
  • Distribution of mail, and e-mails

To be successful in this role

You are an experienced professional secretary ideally with working experience from a construction site. You don’t mind working in a site cabin, and you have good interpersonal skills to deal with a variety of site workers, sub-contractors, site managers and visitors. The ideal candidate will have a strong secretarial/administrative background and good knowledge of IT-programs, especially Outlook, Word, Excel and PowerPoint. You should be highly organised and able to work well under pressure and tight deadlines.

Other requirements

  • A demonstrated ability to perform and work both independently and as a part of a team 
  • A positive mindset 
  • Excellent skills in both oral and written English 
  • A systematic and rational approach to problem solving

Working at MT Højgaard

MT Højgaard is an ambitious company and workplace. We place high demands on our employees, but we also offer great opportunities for personal growth, and we create the framework to help you make your mark on both the company, and the projects we create together. Our employees are given plenty of responsibility in an international environment.


If you would like further information about the position, please contact Project Director, Claus Ottow Jensen, on +45 2558 6270. We will assess the applications as we receive them and will start the interviewing process accordantly.

At MT Højgaard we are approximately 4,000 employees worldwide. We strive to be the leading contractor in the industry by being open to new opportunities, different attitudes, and innovative solutions. We have a project oriented work approach and share knowledge with each other. We offer good opportunities for professional and personal development e.g. at MT Højgaard’s Project Manager’s Programme; our internal training programme which qualifies you to manage the biggest and most complex projects. You can read more about our company at

Oprettet: 16. april 2018
Ansøgningsfrist: 16. maj 2018
Forventet start: 1. juni 2018
MT Højgaard
Knud Højgaards Vej 7
2860 Søborg
Gladsaxe Kommune, Danmark